Every industry shares the need to track, organize, and distribute information efficiently and accurately. New Mexico Software has the tools to manage information of any kind, for any company, from enterprise to small business start-up. Our Business Process Acceleration solutions bridge the gap between the paper and digital worlds, and reduce dependence on paper files. Printing, mailing, storing, and shredding paper files takes time and money, and going digital cuts costs and eliminates wasted effort.
Our products not only organize and archive: NMS products allow a company to control document access and dissemination. Since our products are designed for web technology, distribution can happen anywhere in the world, anytime. Also NMS products have the security controls to protect your information and meet legal obligations. Our products are intuitive and web based, and they require no special software or burdensome training. Discover how our products solve specific industry problems that exist in today's business world.
+ Accounting Solutions
With Sarbanes-Oxley and other new regulations, accurate and detailed accounting practices have never been more important. The penalties for non-compliance are too high to ignore.
New Mexico Software's DFC3 can organize your compliance material digitally, and provide the security that Sarbanes-Oxley requires. Ensure that records are protected, available at the touch of a button, and have trackable histories. DFC3 is an affordable, intuitive web-based solution that requires no special software or burdensome training.
- DFC3 cuts bookkeeping errors and boosts productivity: scan in invoices, bills, receipts, and DFC3 will read the information from them and automatically enter it into accounting programs such as Quickbooks.
- All related financial documents are instantly available, reducing the costs of Sarbanes-Oxley compliance and auditing procedures.
- Use DFC3's advanced OCR technology to go paperless: scan in any paper document and DFC will index every word- making a document searchable by any word it contains.
+ Solutions for Construction
Before the ground can break on a construction site, an enormous amount of coordination must be done first. Information has to be shared amongst many departments and people. Architectural and engineering plans must be shared, contracts finalized, zoning laws consulted, equipment ordered, and the latest OSHA standards reviewed.
New Mexico Software's DFC3 manages information in an online archive that ensures any needed file is only a second away. DFC3 also manages unstructured content such as paper documents: our advanced OCR technology turns paper files into fully indexed digital files. DFC3 is an intuitive web-based solution that requires no special software or training.
- DFC3 allows remote viewing of CAD files and structural designs with no client side software necessary.
- Reduce liability: cross reference zoning and construction codes on the job site.
- DFC3 protects files with a system of user group permissions: users can only access the files they have permission to access.
+ Solutions for Contracts & Procurement
The Contracts and Procurement industry must constantly organize and keep track of the flow of information. Bid proposals, compliance documents, and contracts must be controlled at every stage of the business process. Mismanaging vital information causes lost time and revenue at best, and legal penalties at worst.
New Mexico Software's DFC3 offers a complete solutions for the Contracts & Procurement industry. DFC3 is an online archive that can manage any type of digital file, and also turn unstructred content such as paper files into fully indexed digital files. DFC3 is an intuitive web based solution that requires no special software or burdensome training.
- DFC3 decreases contract errors with automated data entry: enter information into a standard contract once, and DFC3 will fill out the same information automatically for all subsequent contracts.
- Easily distribute and receive files such as forms and contracts with DFC3's distribution capabilities: fax in or out of the system directly, send email collections, and even send messages to cell phones (SMS).
- DFC3 reads, remembers, and indexed information from received bid requests. All of this information is searchable in the DFC3 even if the request was on paper.
+ Solutions for Disaster Recovery
Whether it's natural or man made, a disaster can destroy or corrupt valuable information. Having a system in place to protect important data is the only way to safeguard against an unforseen problem.
New Mexico Software's DFC3's online archive of files is a perfect Disaster Recovery solution. From global enterprise to small business start up, DFC3 can be tailored to your business with different kinds of hosted and non-hosted solutions.
- DFC3 comes with a client side uploader for SSL secured sheduled delivery of documents to the DFC3.
- Insure against catastrophe: we have regular off site backups, and three hosting facilities with mirroring capabilities between them all.
- DFC3 features an intuitive web-based environment, and requires no special software or burdensome training.
+ Solutions for Facility Maintenance
Coordinating the maintenance and upkeep of any large facility can be a time consuming and money draining enterprise whether it's an industrial site, theme park, apartement complex, or a skyscraper. Architectural drawings engineering schematics, equpiment manuals and similar documents must be available to those in charge of maintaining a facility.
New Mexico Software's DFC3 is an online database that is a complete solution for facility management. With DFC3 you can instantly locate any important document any time of the day or night so that maintenance conducted at night need not be in the dark. DFC3 is an intuitive web based solution that requires no special software or burdensome training.
- DFC3 features a built in CAD viewer and can automatically convert dwg files into PDF files. Neither of these features requires any client side software.
- Use DFC3's advanced OCR technology to go paperless: scan in any paper document and DFC3 will index every word- making a document searchable by any word it contains.
- DFC3 cuts costs related to document storage and retrieval by storing your documents online and locating them at the touch of a button.
+ Solutions for Finance
Finance industry companies have to deal with a complex and overwhelming set of information quickly, and accurately. Whether it's analyst reports, market research, client documentation, regulation & compliance material, or a loan application, the effective management of information is vital to any company's success.
New Mexico Software's DFC3 archives information in an online database, ensuring that any required document is only a second away. DFC3 handles any digital file type, in addition to managing unstructured content: DFC3 can take paper documents and turn them into fully indexed digitized files. Also, DFC3 is an intuitive web based solution that doesn't require any special software or burdensome training. All you need is a browser and an Internet connection.
- DFC3 reduces error-prone manual processing of financial numbers by automating data entry for receipts, invoices, and contracts.
- More than just a database, DFC3 has file distribution capabilities as well: fax out directly from the DFC3, send collections of files via email, and even send text messages (SMS) to cell phones.
- DFC3 can generate system reports tracking user and file activity-important for Sarbanes-Oxley compliance and auditing.
+ Solutions for Law
Legal professionals must have the right documents at the right time, and DFC3 is the best solution on the marketplace for turning an office full of disorganized paper files into usable digital information. With DFC3's online archive of files, the right document is always one click away.
Whether its case/client documentation, contracts, or accounting information DFC3 can archive and organize any digital file of any file type. DFC3 is an intuitive web-based solution that requires no special software or burdensome training. All you need is a browser and an Internet connection.
- DFC3 decreases contract errors with automated data entry: enter information into a standard contract once, and DFC will fill out the same information automatically for all subsequent contracts.
- Use DFC3's advanced OCR technology to go paperless: scan in any paper document and DFC will index every word- making a document searchable by any word it contains.
- DFC3 decreases discovery costs and ensures that documents are never misplaced: every file in DFC3 can be searched for by any word it contains and located instantly.
+ Solutions for Manufacturing
In the Manufacturing industry coordination and organization are paramount. Ensuring that vital information gets to the right people is critical to business.
New Mexico Software's DFC3 is an appliance that archives digital information online, allowing you to cut costs, save time, and eliminate disarray. Whether it's engineering designs, inventory documentation, human resources or accounting information, DFC3 is the affordable solution for managing digital and paper based information.
- DFC3 enables cross department communication to facilitate sales and decrease errors.
- More than just a database, DFC3 has file distribution capabilities as well: fax out directly from the DFC3, send collections of files via email, and even send text messages (SMS) to cell phones.
- DFC3 instantly locates related information such as customer specifications and engineering designs.
+ Solutions for Marketing
Marketing firms and departments work hard to keep up in a faced paced industry. Managing marketing materials such as brand logos, commercials, posters & other images is vital to staying competitive and New Mexico Software's DFC3 is an online solution that can organize and archive any digital information of any file type.
DFC3 also solves distribution problems: fax out directly from the system, send email collections, and download high resolution images. Make sure that the right material is in the right hands, anytime anywhere. DFC3 is an intuitive web-based solution that requires no special software or burdensome training.
- DFC3 distributes marketing material across the enterprise and the channel.
- Use advanced OCR technology to go paperless: scan in any paper document and DFC will index every word- making a document searchable by any word it contains.
- DFC3 cost effectively manages Marketing Reimbursement Fund programs across thousands of partners.
+ Solutions for Entertainment & Media
The Entertainment and Media Industry relies on sharing and distributing digital content whether it's a poster for a movie studio's latest release, photographs for a magazine publisher, screen test video for a casting agency, or an interview sound bite for a broadcasting company.
New Mexico Software's DFC3 can import, organize, and distribute all sizes of digital media in any file type, effectively cutting costs, saving time, and increasing profits. DFC is an intuitive web-based product that requires no special software or burdensome training, all you need is a browser and an Internet connection.
- Eliminate distribution costs and control dissemination: emails and faxes can be sent directly from the system, and any file can be accessed and downloaded anywhere, anytime.
- Manage images: DFC has an advanced search engine that locates similar images actually based on what images look like.
- Protect your information by employing user group permissions, ensuring that only the right people access the right files. DFC is also the only environment that allows multiple permission groups per user.
+ Solutions for Realty & Property Management
Efficiently managing information is vital to the Realty Industry. For each client there is a mound of forms, contracts, and other paperwork that must be filled out, processed, and organized.
New Mexico Software's DFC3 (Digital Filing Cabinet) streamlines and simplifies this process. Spend more time selling and less time filling out and entering property management information. DFC3 imports, archives, and distributes digital information of any file type. DFC3 isn't just a database: it can ingest paper documents, automatically fill out forms, and fax contracts, property records, and bills directly to clients. DFC3 is an intuitive web-based solution that doesn't require any special software or burdensome training. All you need is a browser and an Internet connection.
- DFC3 manages broker liability: track agent activities and access contracts and disclosures at any time.
- Go paperless: paper documents are scanned into the system where DFC's OCR technology indexes them word by word, making each document searchable by any word it contains.
- DFC3's Automatic Form Fill feature simplifies form processing: once one form is filled out, the system can automatically enter the same information for all subsequent forms.
+ Solutions for Records Management
With increased regulations and compliance issues, the demand for corporations to intelligently manage vital records has never been higher.
New Mexico Software's DFC is a ready made Records Management solution: web-enabled, DFC can archive, organize, distribute any digital information of any file type. Also, bridge the paper and digital divide: DFC's OCR reads and remembers every word on all scanned documents. Ensure that records are protected and always available with a system that's affordable, easy to use and does not require burdensome training.
- DFC3 generates system reports tracking user and file activity-important for regulations and legal compliance.
- Cut costs related to document storage and retrieval by storing your documents online and locating them at the touch of a button.
- DFC3 protects files with a system of user group permissions: users can only access file they have permission to access.
